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When To Create [link widoczny dla zalogowanych] a Report Reports are excellent for recapping ameeting or important conversation. Once the details are agreedupon by all attending, it is much easier to move forward withconfidence. If you're attending a meeting where you're expectedto give a status of your activity, you should always have yourupdate written to make it easy for you to give your report andfor your audience to use as a reference during the meeting andafterwards. Other appropriate moments for [link widoczny dla zalogowanych] a good report are thefollowing: when delivering a project (or milestone), tosummarize analyses or research findings, or to assign or handover a task or project to someone else.
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Organize Your Information into Sections Remember that you're notwriting for entertainment, but to provide your workgroup orcompany with information that they need to make businessdecisions. A good report will make sure that this information iseasy to find, and that's where sections come into play. Makesure that each section has a subheading that is bold and/orunderlined; it can also have a slightly larger font size (maybe2 pts larger). A good place to begin is by dividing your notesinto discussion topics; after that, you may want to add sectionslike Objective, Purpose of the Meeting, Conclusion, ActionItems, or Next Steps.
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Don't Leave Out the Small Details Have you ever held a documentin your hand and wondered if it was the latest copy thatexisted? Have you ever wrecked your brain to figure out whatdate a meeting was held? These type of details are small, butmay become crucial [link widoczny dla zalogowanych] well after you've submitted the report. Theyalso make your report a complete document. Here are some othersmall details to consider: Meeting Attendees List, Location,Print Date & Time (always at the bottom), Filename (bottom),Page Numbers (except on the [link widoczny dla zalogowanych] first page), company logo (if it'sfor a client), Minutes From Last Meeting (if it's for a meetingthat repeats on a recurring basis).
With all the wonderful tools that the IT industry has brought tothe business world, you would think that the level of writtencommunication would increase. But documentation has become alost art, especially when it comes to reporting to team membersand leaders. Unless your company has an outlined process withstrict reporting [link widoczny dla zalogowanych] procedures, your productivity is probably notas high as it could be. Why? Everything falls [link widoczny dla zalogowanych] under one of tworeasons: Not knowing that you should have more reporting, or notknowing how to create a good report. Submitting good reportswhen will do a lot of great things for you and your team,including the following: increasing the awareness of tasks,making sure [link widoczny dla zalogowanych] that important details are not missed, keeping yourboss informed to avoid misconceptions & increase confidence,protecting you when there's a discrepancy, and demonstratingyour leadership (in other words - it makes you look good!)